In this blog post you are gonna learn how to write a Resign letter in proper way. We have given five templates here. So let’s start to learn.
1. How to Write a Resign Letter- Template 1
(Best for corporate or senior-level roles)
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Date]
[Supervisor’s Name]
[Job Title]
[Company Name]
Dear [Supervisor’s Name],
Please accept this letter as formal notification of my resignation from my role as [Job Title] at [Company Name], effective [Last Working Day, typically two weeks from today].
This was not an easy decision, but after careful consideration, I have decided to move forward in my career and explore new opportunities. I remain grateful for the trust and support I have received throughout my tenure here.
I am committed to ensuring a seamless transition and will gladly assist in training my replacement or documenting key processes before my departure.
Thank you once again for the invaluable experiences and professional growth I gained under your leadership.
Sincerely,
[Your Name]
2. How to Write a Resign Letter – Templeate 2
(Best when leaving on good terms and want to express gratitude)
Dear [Supervisor’s Name],
I am writing to let you know that I will be resigning from my position as [Job Title] at [Company Name], with my final day being [Last Working Day].
This has been one of the most meaningful chapters of my professional life. I deeply value the friendships, mentorship, and opportunities I’ve had here. The skills I’ve learned and the people I’ve met will always hold a special place in my career journey.
While I am excited for the next step, leaving this team feels bittersweet. Please know I am dedicated to helping with the transition in any way that will benefit the department.
Thank you for creating an environment where I could grow not only as a professional but also as a person.
Warm regards,
[Your Name]
3. How to Write a Resign Letter – Template 3
(Best for when you want to keep it simple and professional)
Dear [Supervisor’s Name],
Please accept this letter as notice of my resignation from my role as [Job Title], with my last working day on [Date].
I appreciate the opportunities provided to me during my time at [Company Name] and wish the team continued success.
Sincerely,
[Your Name]
4. How to Write a Resign Letter – Template 4
(Best when leaving for health, family, or personal obligations)
Dear [Supervisor’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date].
Due to personal and family obligations that require my full attention, I am unable to continue in my current role. This was a very difficult decision, as I have enjoyed being part of the team and truly value the professional and personal growth I’ve experienced here.
I am committed to ensuring a smooth handover and will work with you to make the transition as seamless as possible.
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
5. How to Write a Resign Letter – Template 5
(Best for career transitions, new opportunities, or studies)
Dear [Supervisor’s Name],
I am writing to officially resign from my role as [Job Title] at [Company Name], with my final day being [Date].
The decision comes as I have chosen to pursue a new opportunity that aligns with my long-term career and personal goals. While I am eager for what lies ahead, I am equally grateful for what I am leaving behind — a team that inspired me, challenges that shaped me, and leadership that guided me.
I will do everything I can to assist during this transition period, whether it’s training a successor or completing ongoing projects.
I leave with sincere gratitude and optimism, and I hope our paths will cross again in the future.
Best regards,
[Your Name]
FAQs About How to Write a Resign Letter
1. How do I start a resignation letter?
Start by addressing your manager directly with a formal greeting and clearly stating your intent to resign. Avoid vague wording; be direct yet polite.
2. Should I explain my reasons for resigning?
You don’t have to. If you do, keep it professional and brief. Save detailed explanations for an exit interview or private conversation.
3. How much notice should I give when resigning?
Two weeks is standard in most industries, but senior or critical roles may require 4 weeks or more. Always check your employment contract.