Writing letters may sound old-fashioned, but it’s still one of the most valuable skills you can learn—especially in English. Whether you’re applying for a job, sending an email to your teacher, or just writing to a friend, knowing how to write a letter in English Grammar helps you express yourself clearly and confidently.
Even in today’s fast digital world, letters—both formal and informal—play an important role in personal and professional communication. This beginner-friendly guide will help you understand the types of letters, their format, how to write them, and give you examples to follow.
What Is a Letter?
A letter is a written message that you send to another person. It can be written on paper or sent through email.
People use letters to communicate for many reasons—like asking for a job, writing to a friend, thanking someone, or making a complaint. Letters are still used in schools, offices, and even in daily life. Depending on who you’re writing to and why, letters can be either formal or informal.
Types of Letters
There are mainly two types of letters you’ll need to know:
• Formal Letters
These are used for official or serious communication. You write them to people you don’t know well—like a company, teacher, manager, or government office.
The tone is respectful and professional. Examples include job applications, school permission letters, or complaint letters.
• Informal Letters
These are friendly letters written to people you know—like family, friends, or classmates.
The tone is relaxed, personal, and friendly. You might write about your day, share a story, or send birthday wishes.
How to Write a Letter in English Grammar
How to Write a Letter in English Grammar
Here’s a step-by-step guide on how to write a letter in English:
1. Choose the type of letter
First, decide whether your letter is formal or informal. This affects your tone and format.
2. Follow the proper format
Each type of letter has its own structure. Use the correct layout and include all important parts.
3. Use the right tone
Be polite and clear in formal letters. In informal letters, write in a way that feels like talking to a friend.
4. Proofread your letter
Check for spelling, grammar, and punctuation mistakes. This helps your letter look neat and correct.
5. Deliver it properly
You can send your letter by post or email, depending on the situation.
Format of a Formal Letter:
- Your address
- Date
- Recipient’s name and address
- Subject line
- Greeting (e.g., Dear Sir/Madam)
- Body (3 short paragraphs: introduction, main message, conclusion)
- Formal closing (e.g., Yours sincerely)
- Your name and signature
Format of an Informal Letter:
- Your address
- Date
- Greeting (e.g., Dear [Friend’s Name])
- Body (personal and friendly tone)
- Informal closing (e.g., Love, Yours, See you soon)
- Your name
How to Write a Letter in English Grammar
Formal Letter Example
[Your Address]
45 Green Road
Dhaka, Bangladesh
[Date]
July 23, 2025
The Principal
Sunrise High School
Dhaka, Bangladesh
Subject: Application for Sick Leave
Dear Sir,
I am writing to inform you that I have been suffering from a fever since last night. My doctor has advised me to take rest for three days. Therefore, I kindly request you to grant me leave from July 23 to July 25.
I will make sure to complete all the missed assignments once I return. I hope you will consider my situation and grant me permission.
Yours faithfully,
[Your Name]
Class 9, Section A
Informal Letter Example
[Your Address]
45 Green Road
Dhaka, Bangladesh
[Date]
July 23, 2025
Dear [Friend’s Name],
How are you? I hope everything is great at your end. I just wanted to write and tell you about our recent school trip to Cox’s Bazar. It was amazing! We saw the sea, built sandcastles, and had the best seafood.
I really wish you were there too. Next time, you must join us. I’ve attached some photos with this letter. Can’t wait to hear back from you!
Take care and write soon.
With love,
[Your Name]
FAQs – How to Write a Letter in English Grammar
How do I start writing a letter?
Start by deciding who you’re writing to and why. Then choose the right tone and format—formal or informal.
How can I write a formal letter?
Use a clear format with addresses, date, subject, and polite language. Keep it short, direct, and respectful.
What are the 5 steps of writing a letter?
- Choose the type
- Use the correct format
- Write with the right tone
- Check for errors
- Send your letter properly
How can I write a letter to my friend?
Use a friendly greeting like “Dear [Name],” and write in a casual, personal tone. Share your thoughts, stories, or feelings.
How to start a letter in English to a friend?
Begin with a warm greeting like “Hi!” or “Dear [Friend’s Name],” and ask how they’re doing.
How to write a cover letter?
A cover letter is a formal letter sent with your job application. Mention the job you’re applying for, highlight your skills, and explain why you’re a good fit.
How to write a conclusion?
In a formal letter, end with a polite line like “Thank you for your time.” In an informal letter, you can simply say “Hope to hear from you soon.”
How can I train myself to write better?
Practice often, read good letters, learn from mistakes, and ask for feedback. The more you write, the better you’ll get.
Final thoughts
Knowing how to write a letter in English Grammar is an essential skill. Whether you are writing to apply for a job or simply sharing your thoughts with a friend, a well-written letter leaves a positive impression. Follow the formats and examples above to build your confidence. Keep practicing, and you’ll soon master the art of letter writing!